PRESIDENT

• Exercises overall supervision and control of the association.
• Presides over Executive Committee and General Body meetings.
• Ensures smooth functioning and adherence to the objectives of the association.

VICE PRESIDENT

• Presides over meetings in the absence of the President.
• Coordinates with the Executive Committee when required.
• In the absence of both President and Vice President, a member may be nominated to preside.

SECRETARY

• Acts as the Chief Executive Officer of the association.
• Organizes meetings in consultation with the President and Principal.
• Handles all official correspondence of the association.
• Prepares and circulates meeting notices, agendas, and circulars.
• Maintains records of minutes of meetings.
• Executes decisions taken in General Body and Executive Committee meetings.
• Maintains registers, documents, and official records.
• Prepares annual reports, financial statements, and documentation.
• Coordinates administrative improvements with approval of the President and Committee.
• In the absence of the President, coordinates with the Vice President to conduct meetings.

JOINT SECRETARY

• Assists the Secretary in all administrative and operational duties.
• Performs the duties of the Secretary in their absence.

TREASURER

• Collects membership fees, subscriptions, donations, and funds.
• Issues official receipts for all transactions.
• Maintains accounts, vouchers, and financial records.
• Presents financial updates in meetings periodically.
• Submits audited annual financial statements through the Secretary.
• Maintains a minimum cash balance of ₹3000 for urgent expenses.
• Deposits surplus funds into the association bank account.

ASSOCIATION ACCOUNTS

• Funds are maintained in a nationalized/scheduled bank account.
• Operated jointly by the President and Patron.
• Accounts are audited annually by an auditor appointed by the General Body.

OFFICIAL RECORDS & DOCUMENTS

Maintained by the Secretary and Treasurer:

• Minute Book Register
• Receipt Books
• Vouchers and Bills File